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Attendance Policy

Attendance Line: 244-6164 ext. 303

Research has shown a direct link between student attendance and academic performance. When a student misses class, they miss out on a valuable learning opportunity that can not be repeated. If a student’s absences become excessive, he/she may be in danger of having their grades lowered, or be in jeopardy of failing the grade level. At Hesperia Christian School, we comply with mandated state legal and state education codes, as much as deemed educationally sound and not contrary to our Christian principles.

Elementary Attendance Policy
 
 
WHEN YOUR CHILD IS ABSENT:
  1. Call the attendance line before 9:00 a.m. the day of the absence (see phone number above). Leave your name, student’s name, date you are calling and the reason for absence.
  2. If contact is not made by 9:00 a.m. the school will attempt to contact one of the parents and an email will be sent to parent notifying them of the absence.
  3. An absence where no contact has been made and no note has been brought in will be considered unexcused upon the student’s return to school.
 
 
ABSENCES FALL INTO THE FOLLOWING CATEGORIES
 
EXCUSED ABSENCES
Policies and procedures concerning excused absences are as follows:
  1. Absences are considered excused for:
  • Illness (doctor’s verification may be required if absences are excessive)
  • Family Emergency
  • Medical or Dental Appointments (doctor’s verification may be required if appointments are excessive)
  • Approved Planned Absences
  1. Parents may request homework assignments for students which may be picked up at the end of the school day in the school office.
  2. The student will have the number of days of the absence to make up daily work excluding a two or more day planned absence. (Example: If absent on Monday, work is due on Wednesday.) In case of a planned absence, work is due upon return. 
  3. Students should expect to make up quizzes and tests on the day they return to class if they were assigned before their absence. Papers and projects which are assigned two weeks or more prior to their due date must be turned in on the day a student returns to school from an absence. Where frequent or intermittent absences cause long delays in completion of homework, a teacher may institute a five-day (school days) deadline on all materials due. Such action is to be taken after consulting the Elementary Principal.
 
PLANNED ABSENCE
As stated previously, it is important for students to be in class. While family activities are encouraged, every effort should be made to work around the school calendar when planning vacations and family activities. Students must be current with their school work, and have no less than a 2.0 grade average, and must not have excessive discipline issues. Students must be present for SAT 10 testing.
  1. A planned absence form can be obtained in the school office or on the school website.
  2. Planned absences may be approved for:
  • Immediate family activities (no more than 5 days per school year)
  • Personal court appearance (requires verification)
  • A Christian sponsored retreat
  • Observance of a religious holiday or ceremony
  • Employment conference
  1. Planned absences are approved at the discretion of the administration. 
  2. Planned Absences for One Day Only:
  • Planned absence request form must be completed and returned or called in to the office no later than then 8:10 a.m. the morning of the absence.
  • School administration will approve absence based on the guidelines above.
  • Students may make up work as for excused absences.
  1. Planned Absences for Two or More Days:
  • Planned absence request form must be completed and returned at least 48 hours before the absence.
  • The school administration will request the student’s teachers to provide homework for the day(s) of the planned absence. The homework may be picked up in the office on the day before (after school) the absence begins. Work assigned during the planned absence is due the day the student returns (no extra time given).
  • If a test is scheduled during the planned absence, arrangements to take the test must be made with the teacher prior to absence.
 
UNEXCUSED ABSENCES
Policies and procedures concerning excused absences are as follows:
  1. Absences are considered unexcused if:
  • The student and/or parent fail to comply with the guidelines for excused or planned absences.
  • The student is absent from school without the parental permission.
  • The student has been suspended from school.
  1. A note from a parent will not excuse an absence for the above stated reasons.
 
TARDIES
 
Students are expected to be in class, seated and ready to learn at 8:00 a.m. All students who are late will be issued an unexcused tardy and need to be signed into the office by a parent/guardian. Tardiness causes a classroom disruption to the learning process which affects both the teacher and the other students.
 
Policies and procedures concerning tardies are as follows:
  1. A parent must personally sign their child in at the school office
  2. Three (3) tardies = one absence
  3. Excused tardies are issued for:
  • Medical or Dental Appointments
  • Vehicle Problems
  • Extreme Weather Conditions
  • Family Emergencies
 
CHECKING OUT EARLY
  1. If you are planning on signing your child out early, please notify the office before school starts.
  2. Checking your child out early needs to follow the excused absence guidelines or it will be marked as an unexcused early out.
  3. Three (3) unexcused early check outs = 1 unexcused absence
  4. Sign your child out in the office (do not go directly to classroom) and a message will then be sent to the teacher.
  5. If your child is returning to school, parent must sign student in to get an admit slip.
**Any person(s) (including grandparents/siblings) who are not the parents/guardians will not be allowed to pick up any student early (even if on the pick up list) without a written note from the parent. Any family/friend or other persons will not be allowed to attend a student for lunch or visit unless a note has been sent beforehand by the parent.
 
 
EXCESSIVE ABSENCES
Ten absences is considered to be excessive. Therefore, when a student has been absent from school ten times in one school year, a conference will be held with the family to determine whether the student is able to continue enrollment or if the family should consider an alternative means of educating their student. When a student has been absent from school twenty times in one school year, the student may be recommended for independent study through Hesperia Christian Academy and may be in danger of not being promoted to the next grade.
 

Revised 02/09/10

Secondary Attendance Policy
 
 
WHEN YOUR CHILD IS ABSENT:
  1. Call the attendance line before 9:00 a.m. the day of the absence (see phone number above).
  2. If contact is not made by 9:00 a.m. the school will attempt to contact one of the parents and an email will be sent to parent notifying them of the absence.
  3. If contact is not made, the student will need to bring in a note when he/she returns to school. Information on the note should include the following:
  • Student’s Name
  • Date of Absence
  • Reason for Absence
  • Signed by Parent or Guardian
  1. Students will no longer need to check in at the office after an absence unless they are bringing in a note as described in #3.
  2. An absence where no contact has been made and no note has been brought in will be considered unexcused upon the student’s return to school.
 
 
ABSENCES FALL INTO THE FOLLOWING CATEGORIES
 
EXCUSED ABSENCES
Policies and procedures concerning excused absences are as follows:
  1. Absences are considered excused for:
  • Illness (doctor’s verification may be required if absences are excessive)
  • Family Emergency
  • Medical or Dental Appointments (doctor’s verification may be required if appointments are excessive)
  • Approved Planned Absences
  • Junior or Senior visiting a college
  1. Protocol for homework, tests, and quizzes
  • Students should expect to make up quizzes and tests on the day they return to class, if they were assigned before the absence. If the student’s absence is long term, or if he/she has missed class reviews for a quiz or test, then the student may arrange with the teacher to make up the work within a reasonable timeframe after returning to school.
  • The student will have the number of days of the absence to make up daily homework. (Example: If absent on Monday, work is due on Wednesday.)
  • Papers and projects which were assigned two weeks or more prior to their due date must be turned in on the day a student returns to school from an absence.
  • Where frequent or intermittent absences cause long delays in completion of homework, a teacher may institute a five-day (school days) deadline on all materials due. Such action is to be taken after consulting the school administration.
 
PLANNED ABSENCES
In an effort to assist families with the demands of life and family, Hesperia Christian School has instituted a process to approve absences when it is reasonable to do so. As stated previously, it is important for students to be in class. While family activities are encouraged, every effort should be made to work within the school calendar for vacations and family activities. Student must be current with their school work, must have no less than 2.0 grade point average, and must have no excessive discipline issues.
 
Policies and procedures concerning planned absences are as follows:
  1. Planned absences may be approved for:
  • Immediate family activities (no more than 5 days per school year)
  • Personal court appearance (requires verification)
  • A Christian sponsored retreat
  • Observance of a religious holiday or ceremony
  • Employment conference
  • Missions trip
  1. Planned absence request forms can be obtained in the office or on the HCS website.
  1. Planned Absences for One Day
  • Planned absence request form must be completed and returned or called in no later than 8:10 a.m. the morning of the absence.
  • School administration will approve absence based on guidelines above.
  • Students may make up work as for excused absences.
  1. Planned Absences for Two or More Days
  • Planned absence request form must be completed and returned at least 48 hours before the absence.
  • The school administration will request the student’s teachers to provide homework for the time of the absence. If homework is assigned that is not available on RenWeb, the office will deliver assigned work to student in their 7th period class the day prior to absence. If student does not have a 7th period or will not be in 7th period the day prior to the absence, the student will be responsible to come to the office and pick up assigned work.
  • Work assigned during the planned absence is due the day the student returns (no extra time given).
  • If a test is scheduled during the planned absence, arrangements to take the test must be made before the trip or the test can not be made up.
  • Students must be in class during finals week and S.A.T. 10 testing.
 
UNEXCUSED ABSENCES
Policies and procedures concerning unexcused absences are as follows:
  1. Absences are considered unexcused if:
  • The students and/or parent fail to comply to the guidelines for excused absences
  • The student is absent from school without parental permission
  • The student has been suspended from school
  1. On the first unexcused absence per quarter there will be no disciplinary action taken except in cases where a parent was not aware of absence.
  2. On the second unexcused absence per quarter, the parent will be notified.
  3. On the third and subsequent unexcused absences in a quarter, a detention will be assigned.
  4. Class work and assignments are still due for the day(s) of the unexcused absences but will receive a 50% reduction for the work. Major tests and assignments missed must be made up with a 20% reduced credit. School administration will determine how deductions will be handled for final exams. Assignments must be made up using the same timeline as for excused absences.
 
 
ABSENCE AND EXTRACURRICULAR ACTIVITIES
 
The student’s attendance record will be considered for approval to participate in extracurricular activities. For participation on a given day, a student must be in attendance for four full periods that day. Permission to miss school additional periods would be granted by school administration for unavoidable appointments as covered by the attendance policy, except illness.
 
 
EXCESSIVE ABSENCES
  1. Ten absences are considered to be excessive. A conference will be held with the family to determine whether the student is able to continue enrollment or if the family should consider an alternative means of educating their student.
  2. When a student has been absent from school twenty times in one school year, the student may be recommended for independent study through Hesperia Christian Academy and may be in danger of not promoting to the next grade.
TARDIES
Students arriving late to school (from 8:00 to 8:10 a.m.) are to go directly to class, but will be marked tardy by the classroom teacher. Students arriving past 8:10 a.m. must report to the office before being admitted to class.
 
Policies and procedures concerning tardies each quarter are as follows:
 
Tardies to all periods:
  1. A student is considered tardy for a class when he/she is not in the classroom when the tardy bell begins to ring.
  2. A student is considered to be skipping class if they have not reported by 10 minutes into any period. Arrival to class after 10 minutes will result in an unexcused absence for that class period.
  3. Tardies will be assessed on a quarterly basis.
Tardies to first period:
  1. Each time a student is tardy to first period a courtesy e-mail will be sent to parents.
  2. On the third tardy to first period each quarter and on subsequent tardies during that same quarter, a $5 fine will be charged to the parent.
  3. On the fifth and subsequent first-period tardies in a quarter, a detention will be assigned in addition to the $5 fine.
  4. Tardy fees will be charged as described in #4 and #5 above when the tardy to first period becomes an unexcused absence.
  5. After five first-period tardies in a quarter, the athletic director will be notified to evaluate for probable consequences if the student is involved in athletics.
Tardies to 2nd-7th periods:
For 2nd through 7th periods, the third tardy and each subsequent tardy to each class will result in ½ discipline point.
 
CHECKING OUT EARLY
  1. A written note needs to be brought to the office before school to notify us that your child will be leaving early, including the reason why.
  2. Checking out early needs to follow the excused absence guidelines or it will be marked as an unexcused early out.
  3. When picking your child up, you need to sign him/her out in the office and then a message will be sent to the teacher.
  4. When a student is driving him/herself, they need to sign out in the office. If a note has not been received prior to time of checkout, parental permission by phone must be given before student can leave school.
  5. If a student is returning to school, they must sign in to get an admit slip.

Revised 02/16/10

 
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